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Our Range of Services
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Letting Services
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- Rent collection, including monitoring of rent and other revenues
- Utility and heating costs billing in accordance with statutory and tenancy agreement terms
- Audit of current rent levels
- Implementation of rent increases
- Acceptance of property tax assessments and payment of property tax amounts
- Letting of residential/commercial properties and parking spaces, if necessary involving an estate agent
- Deposits/bank guarantees management and billing
- Statements of withholding tax on interest income
- Correspondence with tenants/legal representatives
- Inspection of properties prior to tenants moving out
- Acceptance of property upon tenant departure
- Arrangement of heating meter readings upon change of tenants
- Processing of cancellations and evictions
- Actioning of repossession proceedings
- Settlement of complaints and actioning of repairs
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Accounting
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- Deposits billing in accordance with tax regulations
- Invoice checking, payment instructions
- Establishment of personal rent accounts as verification of payment of individual statements of account
- Booking of all incoming and outgoing payments, using a separately managed administration account (escrow account)
- Direct debiting
- Monitoring of incoming payments
- Handling of loan servicing for the relevant residential/commercial properties plus correspondence with the appropriate lenders
- Passing on of interest certificates to tenants
- Full-year billing
- Rent arrears billing plus preparation of action, including initiation of enforcement measures, if necessary
- Production of trial balances and profit and loss statements for the tax advisor
- Production of short- and medium-term finance and liquidity plans
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Technical Buildings Management
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- Regular property inspections
- Actioning of maintenance and overhaul work in the course of normal management up to an amount of EUR 5,000 (price enquiries, advice, contract award, invoice checking)
- Processing of claims notifications in insurance cases, including actioning of damage repairs by craftsmen, settlement with insurers
- Facility Manager Service
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General
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- Compliance with the German VAT Act, the German Fiscal Code and the German Property Tax Act
- Deadline monitoring (quotations, order execution, notifications of defects, guarantee claims)
- Conclusion and monitoring of servicing and insurance contracts
- Commissioning of/cooperation with experts and lawyers
- Participation in court hearings, repossession proceedings etc.
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Specific Functions
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Participation in preservation of evidence procedures
Refurbishment activities, more major maintenance work
- Medium-term action planning
- Ascertainment of funding requirements
- Procurement of funds
- General advice
- Price enquiries, tenders, solicitation of offers
- Contract award, performance monitoring
- Deadline planning and monitoring
- Acceptance of work carried out
- Invoice checking, cost management
- Notification of defects identified
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Property Acquisition
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- Selection of appropriate properties
- Inspection of land registers
- Yield computation
- Liquidity computation
- Calculation of funding requirements
- Procurement of funds
- Organisation of appointments with notaries etc.
- Implementation of the entire project up to signature
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Property Development – Alteration of Use
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- Production of requirements analyses
- Preparation of design blueprints
- Procurement of building and other permits
- Yield computation
- Liquidity computation
- Calculation of funding requirements
- General advice
- Procurement of funds
- Tenders, solicitation of offers
- Contract award, performance monitoring
- Deadline planning and monitoring
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